Contents:

  1. Non-disclosure of Data with 3rd Parties
  2. No-objection Certificate (NOC)
  3. Revision Policies
  4. Revocation of Approval
  5. Publication Process at Blue Hill Publications, Explained
  6. Royalty Calculations
  7. Management Powers and Responsibilities

Non-disclosure of Data with 3rd Parties

We, the Blue Hill Publications Pvt. Ltd., collects various kinds of data from our authors during the publication process. This includes, but is not limited to, the following: Name, Address, Email ID, Mobile Number, Bank Account Details (for Royalty Payments), Photograph, Manuscript, etc. The protection of this data is of utmost importance to us. For printing process, we need to send the final typeset file of the manuscript along with book cover as pdf copy to the print.

Apart from this, we never share any data of our authors with any 3rd party. If a request is made for any of these data, we seek the consent of author first and only when the consent is received, we can give it. This does not include legal requirements as we are bound by law to furnish data as requested by authorities through lawful means. We usually follow the “deny all” approach to those who seek the personal data of our authors. In short, no consent from author then non-disclosure of their data.

No-objection Certificate (NOC)

We provide quality services to our authors. The satisfaction of each and every one of our author is of utmost importance to us. Sometimes, for some unavoidable or personal reasons, the author can’t continue with us or they believe that they have found a better opportunity somewhere. We support our author to excel at every opportunity that comes their way. This is the reason why we provide no-objection certificate to any author who requests it and that too free of charge.

To request No-objection certificate (NOC), the author has to file a request through email at [email protected]

Revision Policies

We know that book is very special to the author. Though our work is of high standard and very high quality, no one can meet the expectation of others at first time. This is the reason why we offer a lenient revision policy. If offered unlimited revisions, the author’s work would never complete. The project would just keep pending. To avoid this problem, we like most other publication houses, limit revisions as per package selected by our author. Our revision policy states that for the first a few revisions, the revision charge is waived i.e. we provided certain number of revisions to be absolutely free. However, this is limited to revisions only and not designing of the entire book afresh as this would surely incur additional charges. Also, refer to “Revocation of Approval” below in next section for more details.

How many revisions are free as per packages?

  1. Starter: 3 free revisions
  2. Silver: 3 free revisions
  3. Gold: 3 free revisions
  4. Diamond: 5 free revisions
  5. Platinum: 25 free revisions

One revisions means a list of changes and suggestions that are requested at once. This list might contain as many changes as the author desires.

After the free revisions, the additional charges are as follows:

Typesetting (charges after free revisions): Rs. 500/- + GST (every time for a list of changes or suggestions)

Book Cover (charges after free revisions): Rs, 500/- + GST (every time for a list of changes or suggestions)

E-book (charges after free revisions): Rs, 500/- + GST (every time for a list of changes or suggestions)

Re-drawing of whole book- Typesetting: Rs. 1100/- + GST

Re-drawing of whole book- Book Cover: Rs. 1100/- + GST

Re-drawing of whole book- E-book: Rs. 1100/- + GST

Revocation of Approval

After completing each component of the project, such as typesetting or book cover designing, we send the file for suggestions, changes and approval. The author at this time may provide suggestions or ask for changes or may approve the work.

Please note that, once that particular work is approved, it is locked and no further changes are allowed in this in future. The author can’t withdraw his approval once it is given in writing through email or any written method. So, it is very important that author should approve the work only after being fully satisfied with the work. However, if the situation so arises that the changes to the file are required by the author, the author may request so by paying a fee of Rs. 1000/- + GST. This is done to protect the sanctity of the publication process.

Publication Process at Blue Hill Publications, Explained

Here is how the publication work is done at Blue Hill Publications.

First, we send a MOU to the author which author has to sign and submit back to us. By doing so, he agrees to abide by all the conditions as mentioned in the MOU.

Second, after we receive the signed MOU, a project for the author is created in our database and he is sent several emails. One is welcoming him to the Blue Hill Publication and others are seeking vital information from the author relating to publication process. This includes asking for manuscript and submission of manuscript.

At this stage, the author has to make part payment of 50% of the agreed amount in the MOU.

Thereafter, we start working on the project according to the package the author has selected.

Now, the ISBN is applied to the Government and in some time, it is allotted. The time taken for this is beyond our control.

If the author’s package includes “Editing and Proofreading”, it is sent to editor. The time taken for this depends on many factors such as length of the manuscript, the errors or mistakes in the manuscript, the previous workload, etc. If editing and proofreading is not in the package, the file is sent to typesetting. Here a quick correction of manuscript is done and obvious and visible spelling mistakes is quickly corrected and book interior is designed. This interior designing of the book is called typesetting and the file is known as typeset file. Now, we send a pdf copy (digital copy) to the author for suggestions, changes or approval. If everything is alright and up to expectations of author, he may approve the typeset file. Once approved, the file would be locked and no further changes would be allowed in future. However, he may get the typeset file revised as per our revision policy. The author must approve the file before we send it to print.

After typeset file is approved, e-book is created. This is done to maintain uniformity with the typeset file. Please note that e-book is created separately from the typeset file. We also send e-book as pdf copy to the author for review. He may give inputs on it. However, it’s completely on our discretion to incorporate changes in structure or not as e-book criteria are quite different.

Book cover is designed by our professional designers. A general idea is taken from the author on what kind of book cover he wants. Thereafter, our designers work hard to bring that imagination to reality. Once designed, we send the book cover too for suggestions and approval. The author may approve the book cover. If approval is given, the book cover is locked and no further changes is possible in the future. However, before approving the book cover, the author may get the book cover revised as per our revision policy.

When the typeset file and book cover are approved, the author has to pay the rest 50% amount. On making this payment, we send the book to print.

The book usually takes around 8-10 days to get printed and further 7-8 days for transportation to our warehouse.

Once we receive the printed copy of the book, we do a quality check and if the book is up to our standard, then we inform the author that we have received the book. Also with this, we send the product video of the books so the author can see for themselves the quality of their books.

After this, within the next 48-72 hours we dispatch the author’s copy to the author.

By mutual discussion, a date to launch the book is finalized. And thereafter the book is launched.

This completes the publication process.

The royalty as generated is then paid to the author on monthly-basis.

Royalty Calculations

We pay 100% of net royalty to the author. We don’t partake any share in the net royalty.

This is how royalty is calculated:

It is generally based on this following formula:

Net Royalty = Selling Price – {Production Cost + Distribution Cost + Packaging Cost}*

*GST as applicable

  • Selling Price includes the shipping charges.
  • Production Cost includes the cost of printing one book and GST and freight charges on this one book.
  • Distribution Cost includes all the Amazon fees and similar fees if selling on different platform.
  • Packaging Cost is around Rs. 9/- for every book.

There are three methods through which book can be distributed on Amazon- FBA, EasyShip and SelfShip. We offer any of the three as is decided by mutual discussion between author and us.

In FBA, books are stored in Amazon warehouse and shipped by them whenever order is received. Charges are quite high in this method.

In EasyShip, we store the books at our warehouse and give the packed order to the Amazon agent for delivery.

In SelfShip, we store books at our warehouse and we ourselves ship the order through any courier. Amazon takes no part on delivery of order under this mode.

Our preferred mode is EasyShip as explained hereunder:

Amazon charges referral fee, closing fee, etc and additional GST on all the charges.

So, the referral fee for books as percentage of selling price are as under:

  1. Referral fee for books (upto Rs. 250): 2%
  2. Referral fee for books (Rs. 251 to 500): 4%
  3. Referral fee for books (Rs. 501 to 1000): 9%
  4. Referral fee for books (more than Rs. 1000): 13%

Closing fee varies similarly.

Amazon charges three types of shipping charges under Easyship as the order is local, regional or national. This shipping charge is based on many factors such as selling price of the book, weight of the book, the order type i.e. local, regional or national, etc.

So, the Net Royalty would be equal to Net Earning (Selling Price – All Amazon Fees including taxes) from Amazon – [Unit production cost of book (Printing Cost including GST and freight charges per book) + Packaging Cost]

Net Royalty = Net Earning from Amazon – [Unit production cost of book + Packaging Cost]

This net royalty is then paid 100% to the author. Blue Hill Publications Pvt. Ltd. does not take any part in this earning.

The royalty is paid monthly.

Here we are providing a sample royalty calculation of a book with selling price Rs. 299 (including shipping charges):

So, on Amazon, we would be shipping books using the “Easy Ship” method.

Here is how the fees of Amazon will be calculated:

Referral fee of Amazon: 4% of the Selling price= Rs. 11.96/-
Closing fee of Amazon: Rs. 8/-(May vary if the customer is a prime member)

Amazon shipping fee varies if the order is local, regional or national. Here is the detailed analysis of your earning divided in three sections order-wise i.e. local, regional and national order.

Amazon shipping fee(Local): Rs. 38/-
Total GST (if Local): Rs. 10.43/-
Total Amazon Service Fees(incl of GST)(if Local): Rs. 68.39/-

Amazon shipping fee(Regional): Rs. 48/-
Total GST (if Regional): Rs. 12.23/-
Total Amazon Service Fees(incl of GST)(if Regional): Rs. 80.19/-

Amazon shipping fee(National): Rs. 69/-
Total GST (if National): Rs. 16.01/-
Total Amazon Service Fees(incl of GST)(if National): Rs. 104.97/-

Total Earning from Amazon(if Local): Rs. 299-68.39= Rs. 230.61/-
Total Earning from Amazon(if Regional): Rs. 299-80.19= Rs. 218.81/-
Total Earning from Amazon(if National): Rs. 299-104.97= Rs. 194.03/-


Now, as we now know the total earning from Amazon, we have to deduct the unit printing cost and packaging cost from each of them. The unit price of your book is Rs. 63/- per copy (incl of GST and Freight charges) and packaging cost is Rs. 9/-. So, we have to deduct Rs. 72/- (Rs. 63/- + Rs. 9/-).

So,

Net Royalty (if Local)= Rs. 230.61-72= Rs. 158.61/-
Net Royalty (if Regional)= Rs. 218.81-72= Rs. 146.81/-
Net Royalty (if National)= Rs. 194.03-72= Rs. 122.03/-

Management Powers and Responsibilities

The management sees the overall performance of the company and every employee.

Management has a vast variety of powers which includes, but is not limited to, the following:

  1. Creating projects.
  2. Terminating projects.
  3. Refund decision after 7 days period is over.
  4. Decision to issue No-objection Certificate (NOC).
  5. Waiving of any or all charges, fees, etc as decided on case-by-case basis. This can’t be claimed as a matter of right.
  6. Waiving of the requirement of advance 50% payment.
  7. Allowing authors to pay in installments.
  8. To intervene when there is unnecessary delay.
  9. To oversee the overall quality of works and books.
  10. To approve discount request on case-to-case basis.
  11. To update our packages and subsequent pricing.
  12. Decision to amend any or all policies of Blue Hill Publications Pvt. Ltd.
  13. To decide on all legal matters concerning the company.
  14. To handle complaints regarding all works, books, and employees.